The High Risk and Complexity of Compliance
Regulatory compliance is one of the areas operators find least interesting, yet it is one of the highest areas of risk for a cannabis industry business. With such high stakes and complexity, you don’t want to risk handling this responsibility on your own. Instead, operators can trust Canna Advisors as a reliable compliance resource for this topic that must be addressed and must be addressed correctly.
The one fact that is clear in maintaining compliance – it will get more difficult as more and more regulations are applied. Regulations are always changing, and local level and state level regulations can be in conflict.
Our experienced compliance professionals can help you navigate your own set of regulations based on your operations and location. Another benefit of trusting Canna with your compliance concerns is the team’s broad network of relationships and track record of industry advocacy. The Canna Team can connect you with with committees, lobbyists, and other resources to help refine regulations so they’re more favorable to business in your area.
In this business flawless compliance is of the utmost importance. As some of the first organizations to forge the path, the scrutiny is intense and opponents are looking for errors and waiting to catch mistakes to support their cause. Bringing the experienced compliance resources of Canna Advisors to your team can help you uphold this high standard and help build favorable impressions of the industry.
Understanding the Compliance Environment
From the licensing process to renewing your license is a big area of risk. The window of time to submit to renew or report changes to ownership, personnel or location is very specific. If employee badges expire, for example, and they are still working, you will be hit with big fines.
Tracking and reporting requirements are heavy—some daily, some weekly, quarterly, or yearly—and can take a full-time employee or full team to manage this closely and accurately. Dispensaries are the most exposed and visible part of the industry to the public because they have the most interaction with the outside community. With this exposure comes a responsibility to ensure that all appearances convey professionalism and are a positive representation of the industry.
Implementing Compliance after Licensing
Set your employees and your facility up for success. A lot of regulations will filter all the way down to influencing the facility design and workflow. Both from a security standpoint as well as mitigating choke points of products or people that may be caused by regulations. For example, did you know that in Las Vegas you cannot transact the sale of the product if you consulted on what the person should buy? Some states have lengthy patient intake processes.
Common Infractions & Changes in Regulations
It is important to conduct external audits of compliance on at least a quarterly basis, along with full internal audits and internal spot checks for inventory and cash. There should also be full audits directly after new regulation has passed, before implementation is required.
Common Cultivation Infractions:
- Not reconciling all on-premises inventories at the close of business each day.
- No documentation for material changes for standard operating procedures and regulated processes.
- Lack of complete inventory of material safety data sheets where the product is used or stored.
- Inadequate Chemical and Pesticide Application Log
- The cultivation facility has not properly documented all waste and waste removal.
Common Dispensary Infractions:
- Not immediately inputting all products into the State-mandated inventory tracking system and accounting for all variances
- Tracking logs for visitors, security, and/or waste are not accurate or updated
- Incomplete financial business documentation available as required by federal and state regulations
- Missing or incomplete public health and safety warning statements on products sold
- Inadequate and/or obstructed surveillance cameras
Compliance is everything
We know the fine print in every state’s cannabis regulation, and we can help you manage complex regulatory compliance issues